Consumer privacy policy
Effective date: 28.03.2022

Welcome to Germie SAS’s consumer privacy policy page!

Our Brand make the everyday extraordinary for everyone. This is why we focus on making all of our products with transparency and integrity. For us, privacy goes beyond compliance. It's an integral part of how we do business which powers everything Germie does by default.

We at Germie SAS are committed to protecting the privacy of our customers and other visitors who use our websites. This Privacy Policy informs you how Germie SAS (“we”) process your personal data. For the purposes of this Privacy Policy, we are the controller. This Privacy Policy concerns all Germie SAS websites, products and services, which collect personal data or which are linked to this Privacy Policy or on which this Privacy Policy is visible. We have a shared consumer register and our group companies websites act as joint controllers for that register.

We believe you deserve to know how we collect, use, share, and store your personal data. This policy clearly explains how we do so, with one purpose in mind: that you have control over your personal data.

Please read this Privacy Policy carefully as it provides important information about the personal data that we collect. If you have registered an account with us, remember to update your information if any changes occur. For questions, concerns, or requests, please contact us at:
Consumer feedback and questions and feedback.

1. What data do we collect?

We may collect the following information about you:

  • Information provided directly by you – such as name, email address, telephone number, information related to any accounts you may have created, your consents and similar;
  • Information collected when our websites or interactive products or services are used – such as the web browser you use, your IP address and for how long have you stayed on our website, cookie information (if you have allowed them) and similar;
  • Information related to your purchases and other business with us – for example your purchases, participation in any contests, visits to our premises or stores, contacts with customer service and similar; and
  • Information collected from other sources which may be combined with the user account details – such as updated delivery information from delivery agents and public sources.

Please note that we do not directly collect any payment information. All payment data is securely collected and processed by authorized third party payment service providers on our behalf.

Information we collect directly from you:

  • Contact details: your name, email address(es), telephone number, postal address;
  • Demographic information: gender, date of birth or age, language, title or degree, income information, accommodation information, household size;
  • Official identification, such as a copy of a passport or driver’s license, if we need to officially identify you;
  • Your status-based entitlement to discounts;
  • Information related to your account: payment type or method, encrypted password;
  • Any consents, communications and feedback that you provide to us;
  • Personal interests notified by you;
  • Work-related information provided by you: your company/employer’s name and contact details;
  • Gift purchase information: the recipient’s name, contact address, delivery address(es), telephone number and email address(es); and
  • Other information collected based on your prior, express and voluntary consent (including public social media profiles).

Information collected when our websites or interactive products or services are used:

  • Your user account identity and registration date (if you are logged in);
  • Your browser, operating system, device model, IP-address, time of access and duration of access;
  • Websites through which our website was accessed, pages on our website browsed by you, all other actions with our website during your website visit (e.g. interactions, referral sites, key search words);
  • Cookies and other identification tags;
  • Marketing information: the benefits, campaigns and services directed or offered to the customer and your use of them; and
  • Other information collected based on your consent.

Information related to your purchases, other business with us and participation in promotions:

  • Information on orders, deliveries, payment methods, billing address(es), delivery address(es), and other information related to any business you may do with Germie (returns, reclamations, discounts received etc.);
  • Your contacts with Customer Service and communication with you;
  • Your participation in and interaction related to our promotions and contests.

Information collected from other sources which may be combined with your user account:

  • If you have connected to any Germie website, service or social media channel using your social media profile(s), we may collect the public information available on your social media profile(s);
  • Information from third parties to complement the data collected by us, within the boundaries of applicable laws;
  • Information from public registers maintained by authorities, if such registers are available in your country, also for status verification purposes; and
  • Updated delivery and contact information from delivery service providers.

2. How does Germie use your personal data?

We may collect your personal data to offer you our products and services. We also want to give you a smooth shopping experience and operate and maintain our websites and services effectively. In detail, we may process your personal data for the following purposes:

I. Offering products, marketing and personalizing
We want to offer you the most interesting products and services and therefore we may analyze, derive information or draw inferences of your interests, preferences and reflections based on the information we collect and create profiles based on your data.

We may also use direct marketing e.g. by email or showing you digital advertisements, if you have given your consent for us to do so or if we have other legal basis for doing so. In addition, we may process your personal data to optimize our websites, product recommendations and product assortment to better meet your preferences. For this purpose, we may create an account (which may be a guest account for non-logged-in users) which is based on the data provided by you and data collected by us in accordance with this Privacy Policy. The account may, for example, include records of whether you have opened any emails we have sent you, and clicked on any content within those emails. Your personal data may be processed for the purposes of informing you about our products and services, announcing any new product or service launches or benefits available to you, and concluding market surveys, provided that we have first obtained any necessary consent. Such marketing may be carried out as follows:

  • Direct marketing through mail or telephone, including text messages;
  • Electronic marketing such as emails and other electronic messages; and
  • Digital online marketing (e.g. displays, search engine marketing) – this is why you may see advertisements for our products on other websites.

II. Customer Service and product warranties
Our Customer Service team may process your personal data if you contact them. Your calls to the Customer Service team may be recorded, in which case you will be informed of such recording beforehand. We may connect the personal data collected by the Customer Service team with other personal data, such as your purchase history, which enables us to provide you with as efficient and personal service as possible.

Sometimes Customer Service may need to verify that you are really you – for that purpose, we may need to ask for your official identification. Your personal data may also be processed for warranty-related activities, such as activating the warranty, claims related to warranties and registering additional warranties for certain items.

III. Product and service development
Product and service development is essential to us and enables us to provide our customers with ever better, more innovative and user-friendly products and services. We may process your personal data and account details to both improve our existing products and services, and to develop new ones. We may connect any feedback and communication received from you with your account, including your responses to surveys or panels. The processing of personal data collected through such research, panels and surveys is governed by this Privacy Policy. Such measures may include, for example:

  • Surveys/research conducted via our websites: We may use questionnaire tools on our websites from time to time to improve our customer experience.
  • Research/surveys sent via email or SMS: We may, from time to time, send you surveys via email or SMS concerning our products and services, always subject to compliance with this Privacy Policy and the requirements of applicable law.
We use aggregated and/or anonymized data for reporting purposes. Such data have been aggregated and/or anonymized and cannot be used to identify you. We use such data to analyze the realization of our commercial objectives, such as effectiveness of our product campaigns.

IV. Product and services orders
If you have ordered products or services from us, we may process your personal data for the purposes of processing your order(s), but also for returns and reclamations, and managing the service agreement(s) between you and us, such as for rental services. Please note that details on payment methods, such as your credit card number or similar, are not stored in our systems. Instead, payment data are provided by you directly to our third-party payment services providers.

V. Detection, investigation and prevention of unlawful activities
We may use your data for investigating suspected unlawful activities. We may also provide your information to law enforcement authorities based on their request or based on a legal basis defined in any applicable law, for prevention and investigation of fraud and other unlawful activities. We may disclose your personal data to any party in response to an order from a court of competent jurisdiction.

VI. Workshops, events, campaigns, contest and sweepstakes
We may provide you invitations to contests and sweepstakes. If you participate in contest, the data you have provided will be processed only for the purposes of organizing and administrating the contest or sweepstakes, as well as communicating with you if you are the winner. We may also use your data for organizing events, workshops and campaigns – to identify you, verify your participation and also afterwards, as we may need to process your data, for example, for sending you the items you have created in our workshops. 

3. For how long is your personal data stored?

Our general data retention period for any consumer data is 3 years. There are however certain exceptions to this, and your data may be stored for as long as it is necessary for the purpose of collection plus the applicable period for limitation of legal claims, and any additional periods required or permitted under applicable law.

To ensure that you receive news, offers and other information you are interested in, you may be asked to update your data when you use your webstore account or when you purchase products in any of our local stores.

We may also have specific data retention periods for campaigns or promotions. If we have, for example, communicated that your data will be stored only for the duration of the campaign and a 60-days defined period thereafter, we apply this specific retention period.

We may retain your personal data for the duration of any period necessary to establish, exercise or defend any legal rights.

4. In what situations is your personal data disclosed to other parties?

We do not disclose or transfer your data to third parties, except for processors and approved third parties. We do not sell, lease or rent your data. Your data are adequately protected if transferred internationally.

We disclose your personal data to the parties indicated below and for the following reasons:

  • Affiliates and third-party processors
    We may disclose your personal data to Germie SAS companies and authorized third party vendors which process the data for us. Such disclosures may include payment services providers, companies that facilitate your orders, delivery companies, customer service teams, and companies that analyze and manage consumer data for us, conduct credit checks, market research and marketing campaigns. These authorized third parties may use your data to perform contracted services on our behalf and to employ reasonable and appropriate security measures to protect your data.
  • International transfers
    Our services may be provided using resources and servers located in various countries, partly outside of the EU/EEA. Therefore, your personal data may be transferred across international borders outside the country in which you use our services. If personal data is transferred outside the EU/EEA, we will ensure that transfer is based on at least one of the transfer principles and bases provided for in Chapter V, General Data Protection Regulation.
  • Requests based on legislation and protection of our interests
    We may be required by the binding requirements of applicable law, or for the purposes of responding to legal proceedings or other lawful requests, to disclose your personal data to authorities or third parties. We may also disclose or otherwise process your personal data, in accordance with applicable law, to defend our legitimate interests (for example, in civil or criminal legal proceedings) and when combating fraud.
  • Mergers and acquisitions
    In the event of any sale, consolidation or reorganization of our businesses (for example mergers and acquisitions), we may disclose your personal data to prospective or actual purchasers or their advisers, with adequate protections, where appropriate.

5. On what lawful basis do we process your personal data?

We collect your personal data based on one or more of the following legal bases:

  1.  we have obtained your consent (written, verbal or online) to the processing of your personal data – You have a right to withdraw your consent to the processing of your personal data, at any time, by contacting Customer Service team ;
  2.  the processing is necessary in connection with any contract between Germie and you – for example, if you have purchased products from us, registered to a loyalty program or
    registered a product warranty or similar;
  3.  we have a legitimate interest in carrying out the processing for the purpose of managing, operating or promoting our business or protection of property or crime; and that legitimate interest is not overridden by your interests, fundamental rights or freedoms; or
  4. we have a legal obligation to process your personal data.

6. Do we process the personal data of children?

We do not seek to collect personal data of children. Product orders and registering with our loyalty programs will only be accepted by us if you are 18 years old or older.

7. How do we protect your personal data?

We have implemented a variety of appropriate technical and organizational security measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure or unauthorized access, and other unlawful or unauthorized forms of processing. The safeguards include, for example, firewall protection of our systems and storing physical documents in locked and fireproof premises. Further, the databases and their backup copies can be accessed only by certain pre-designated persons; all persons processing personal data will need to have an individual accreditation; only specifically authorized personnel of ours or authorized third parties are entitled to access our premises or process data; and anyone who is granted access to your personal data is required to keep such data confidential. Different levels of access have been created based on the type of data a person needs to access or process according to his/her job description. However, no security measures are 100% effective, and if you are concerned about the security of your information, you do not have to submit your information to us.

8. What are your rights and options and how can you use them?

We hope to ensure that the personal data we process are accurate at all times and therefore we encourage you to update your information in your own account when any changes occur.

You may choose not to provide your personal data to us
Some features of our websites and other services may not be fully available to you if you choose not to give us your personal data (e.g. we may not process your orders without the necessary details).

You may access your data
You may request access to, or copies of, your personal data. You may also have information regarding the nature, processing and disclosure of your data.

You may unsubscribe from direct marketing
We include an unsubscribe link in all electronic marketing messages we send to you. You may withdraw your consent to direct marketing at any time. If you do so, we will  update our databases, and will not send you further direct marketing, but we may continue to contact you to the extent necessary for the purposes of any products or services you have requested.

You may check and edit your personal data
Should you have an online user account, you may edit your personal data directly yourself. If not, you may contact our Customer Service, who will, upon your request and as soon as possible, correct, remove or complete the information which is incorrect, unnecessary, lacking or outdated.

You may block and delete cookies
You have a right to choose which cookies you accept, and amend your choice afterwards. Please visit our Cookie Policyto read more.

You may request the erasure or restriction of processing your data
Should you believe that your personal data is inaccurate, the processing of it is illegal, we are not processing your data in accordance with the processing purpose, or you want to oppose the processing, you may contact our Customer Service team to request the erasure of or restrictions on the processing of your data. Please note that we will investigate your request reasonably promptly, before deciding what action to take.

You may object the processing of your data
You may have the right to object, on legitimate grounds, to the processing of your personal data.

You may withdraw your consent
You may at any time withdraw your consent to the processing of your personal data. If your consent is withdrawn, it does not prevent us from processing your personal data based on other lawful bases, such as for requirements set forth for us under applicable
laws. However, it should be noted that your account(s) on our web store(s) will be removed, and advantages granted to you via your account will be reset. The withdrawal of consent does not affect the lawfulness of any processing performed prior to the withdrawal.

You may have your data transferred to another provider
You have the right to data portability, which means you may have your personal data transferred to another controller in a structured, commonly used and machine-readable format, to the extent applicable.

You may lodge a claim with the supervisory authority
Should you believe that our processing of your personal data infringes your legal rights, you may lodge a claim with your local supervisory authority. Please do see a list for supervisory authorities’ websites here (Link to EU Commission’s website).

Please note that upon exercising any of the rights listed above, you may be requested to provide additional information for identification purposes. Such additional information shall not be used for any other purpose and will be removed after successful identification.

9. Do we use cookies?

Our websites use cookies. You may block the cookies from your browser settings, but some functions of the websites may not work properly without the cookies. For further information, please see our Cookie Policy.

10. Changes to this Privacy Policy

We may update this Privacy Policy from time to time and communicate the changes on this site. When we post changes to this Privacy Policy we will modify the “Effective Date” at the top of this Privacy Policy to indicate when such changes have come into effect.

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